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Privacy Policy

Last updated: 11 November 2026

 

This Privacy Policy explains how Idol Football collects and uses your personal data when you visit www.idolfootball.com, contact us, or take part in our trials, showcases and residential programmes. We process personal data in accordance with the EU General Data Protection Regulation (GDPR) and Swedish data protection law.

 

1. Who is responsible for your data

The data controller is Sport & Event FP AB (company registration number 556929-1288), which operates Idol Football.

Address: Smalbacksgatan 4c, 722 24 Västerås, Sweden

Email: info@idolfootball.com

Phone/WhatsApp: +46 70 216 49 28

 

2. What personal data we collect

  • Contact details: name, email address, phone or WhatsApp number, country.

  • Player information: date of birth, nationality, position, football history (CV), current club, height, weight and similar sporting details you share with us.

  • Identity and travel documents: a copy of your passport, and information needed for a visa invitation letter.

  • Media: highlight videos and match footage you send us, and photos and videos taken during our programmes.

  • Booking and payment details: the programme you booked, dates, invoices and payment status. Card payments are handled by our payment provider; we do not store your full card details.

  • Messages: what you write to us through our contact form, site chat, email or WhatsApp.

  • Technical data: IP address, browser and device information, and cookies, collected when you use our website.

 

3. Why we use your data, and our legal basis

  • To answer your questions and assess your application (steps before entering into a contract, GDPR Art. 6(1)(b)).

  • To deliver your trial, showcase or residential programme, including accommodation, transport, training, matches and visa invitation letters (performance of a contract, Art. 6(1)(b)).

  • To present your profile, videos and performance to clubs, coaches and scouts, which is the purpose of our programmes (performance of a contract, Art. 6(1)(b)).

  • To invoice, take payment and keep accounting records (legal obligation, Art. 6(1)(c)).

  • To send you information about upcoming showcases and trials, where you have agreed to it. You can withdraw your consent at any time (consent, Art. 6(1)(a)).

  • To publish photos, videos and results from our programmes on our website and social media, to show our work and players’ progress (legitimate interest, Art. 6(1)(f)). You can object at any time.

  • To keep our website secure and understand how it is used (legitimate interest, Art. 6(1)(f), and consent for non-essential cookies).

 

4. Who we share your data with

We never sell your personal data. We share it only when needed for the purposes above:

  • Football clubs, coaches and scouts who assess players during or after a programme.

  • Partner clubs and organisers of specific events, for example Glacis United F.C. for the Spain & Gibraltar Showcase.

  • Hotels, transport companies and other service providers needed to run a programme.

  • Embassies and migration authorities, when you ask us for a visa invitation letter.

  • IT and payment providers that process data on our behalf, such as Wix (website, forms and bookings), Stripe (card payments), our bank (bank transfers), Google (email and documents) and Meta/WhatsApp (messaging).

  • Authorities, when the law requires it.

 

5. Transfers outside the EU/EEA

Some of our service providers, and some clubs, may be located outside the EU/EEA. When we transfer personal data outside the EU/EEA, we rely on an EU adequacy decision, the EU Standard Contractual Clauses, or another safeguard permitted by the GDPR.

 

6. How long we keep your data

  • Applications and enquiries that do not lead to a booking: up to 24 months after our last contact.

  • Participant data and player profiles: for as long as we work with you, and up to 36 months after your last programme, so that we can keep recommending you to clubs.

  • Passport copies: deleted no later than 12 months after the programme or visa process they were collected for.

  • Accounting records: 7 years, as required by Swedish accounting law.

  • Marketing consent: until you withdraw it.

 

7. Your rights

You have the right to access your data, have it corrected or deleted, restrict or object to its use, receive it in a portable format, and withdraw consent at any time. To use your rights, email info@idolfootball.com. We reply within one month.

If you are unhappy with how we handle your data, you can complain to the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten, IMY), www.imy.se.

 

8. Players under 18

If a player is under 18, we need the consent of a parent or legal guardian before we register them for a programme or share their profile with clubs.

 

9. Cookies

Our website uses cookies. Essential cookies keep the site working. Analytics and marketing cookies are used only if you accept them in the cookie banner, and you can change your choice at any time through the cookie settings on the site.

 

10. Changes to this policy

We may update this policy. The latest version is always published on this page with its date.

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